COVID-19 Safety Plan

Updated November 5, 2020

Please note that this document is subject to change.

COVID-19, also known as novel coronavirus, is a serious public health concern and in accordance with Work Safe BC, we are posting this information regarding actions taken to keep our staff and volunteers safe at our two offices, in Nanaimo and Vancouver. Note that we have currently canceled all major public events to abide by the rules set out by the Public Health Officer and to keep our community safe.

General Protocols

  • Staff who normally work at an office are continuing to work from home for the foreseeable future.
  • If work needs to take place at either of our offices, GSA will ensure that all reasonable precautions to protect staff are in place (see below).
  • The following workers shall not come into the office:
    • Anyone with COVID‐19-like symptoms such as a sore throat, fever, sneezing, or coughing must self‐isolate at home for a minimum of 10 days from onset of symptoms, until their symptoms are completely resolved.
    • Workers who have travelled internationally. In these cases, they must remain away from the workplace for at least 14 days.
    • Workers who live in the same household as a confirmed or clinical COVID-19 case who are self-isolating.
    • Anyone directed by Public Health to self-isolate.
  • Workers who have been exposed to anyone confirmed to have COVID-19, or to anyone with possible symptoms of COVID-19, should call HealthLink BC at 8-1-1 for an assessment and to determine any necessary next steps.
  • Respecting people’s privacy but also to protect other members of the team and support contact tracing, if a staff member has been diagnosed with COVID-19 and they have been to either of our offices or had interactions with colleagues and/or volunteers, they should advise the Executive Director.

Nanaimo office

  • Office to remain closed to the public for the foreseeable future.
  • Staff encouraged to work from home, whenever possible.
  • Staff will coordinate time in the Nanaimo office with their colleagues to ensure staff are comfortable with the number of staff present – generally no more than 2, but could be as many as 3 as restrictions ease. Regardless of numbers, those at the office must be able to maintain physical distancing of 2 m
  • When more than one person is in the office at the same time, it is recommended that masks be worn, as per the recommendation of the BC Public Health Officer
  • Staff family-bubble volunteers (no more than 2) may come to the office to help with mailings. They will be informed of, and follow, all the precautions outlined for the Nanaimo office. Volunteers will be positioned in a section of the office away from staff desks and will practice social distancing. The staff member to whose bubble they belong will be present and responsible. This will be scheduled, so staff are aware of date/time. If social distancing cannot be maintained, masks must be worn.
  • Actions to take when arriving at the office.
    • clean office door knob before entering with wipes or sanitizing cleaner, or use sanitizer on hands immediately upon entering the office and before touching any surfaces.
    • clean all areas where you will be working, including but not limited to desk, printer/photo copier/coffee area.
  • Bathroom use:
    • Wash hands or use sanitizer upon entering, or clean bathroom knob before entering.
    • Turn off the sink after washing hands using a paper towel, open the door using paper towel. Sanitize hands again when entering office.
  • Action to take when leaving the office.
    • Clean off all surfaces touched with sanitizing wipes or cleaner before leaving for the day.
    • Use paper towel to close the door or sanitize hands after closing/locking the door.
  • Other action that may be considered.
    • If practicable, reconfigure the workplace to maintain appropriate distance between workers, if more than one person in the office.
  • If visitors do come to the office, you must obtain their name and contact information for contact tracing. Visitors must be informed of this COVID safety plan.
  • Staff can offer feedback on protocol by passing concerns on to the Executive Director

Vancouver office (co-working space 312 Main, where GSA has an office)

  • All staff must review 312 Main’s COVID-19 plan (updated on internal cloud system as received) and must follow all policies laid out by 312 Main, which includes wearing a mask in the facility’s high traffic areas.
  • If visitors come to the office, staff must obtain their name and contact information and provide to the 312 Main staff, for contact tracing, if required.
  • Staff can offer feedback on protocols by passing concerns on to the Executive Director.

Other resources that all staff must review

Selection of masks if choosing to use

How to use a mask

Cleaning surfaces

Hand washing

Coughs and sneezes